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Checklist: What to Look for in a Modern Artwork Automation Platform

Published: 30 Jul 2025

In regulated industries such as pharmaceuticals, medical devices, and consumer packaged goods (CPG), packaging is not just design—it’s a critical function tied to safety, compliance, and reputation. One wrong label can result in recalls, regulatory action, or worse, patient harm. As global compliance demands and product portfolios grow more complex, legacy processes fall short. The need for automation is no longer a nice-to-have efficiency measure; it’s a competitive necessity.

This checklist breaks down what defines a modern, AI-powered artwork automation platform for packaging and labelling—and how to evaluate one that fits the rigorous needs of regulated markets that you operate in.

Intelligent Proofing and Error Detection

Why it matters: Human oversight alone is no match for the volume and precision needed in regulated artwork production. Typos, colour mismatches, dieline errors, or outdated regulatory copy can sneak through even in high-functioning teams. The result? Costly recalls, compliance violations, and reputational damage.

What to look for:

AI-driven content comparison: Can the platform automatically compare the approved source file to the final artwork using OCR and image recognition? It should highlight text changes, font mismatches, and layout shifts.
Colour and dyeline validation: It must detect technical errors—wrong Pantone codes, placement deviations, or faulty barcodes.
Automated compliance flagging: The system should proactively catch potential compliance violations based on pre-set rules or regulatory templates.

Takeaway: Choose a platform that acts like a second set of eyes—faster, more accurate, and tireless.

End-to-End Collaboration in a Unified Workspace

Why it matters: Labelling and artwork development involves multiple stakeholders – regulatory, marketing, legal, quality, packaging vendors. When teams rely on fragmented tools, email threads, or shared drives, version chaos is inevitable.

What to look for:

Role-based workflows: Ensure the platform allows tailored workflows for regulatory teams, marketers, legal reviewers, etc., with permissions and responsibilities clearly defined.
Real-time collaboration: Look for tools that support live annotations, comment threads, and simultaneous review—across geographies.
Audit trails and version history: Every change must be traceable, timestamped, and reversible. This is critical for both accountability and audit-readiness.

Takeaway: The platform should centralize all activities, eliminate confusion, and increase velocity without compromising control. A modern collaborative artwork review tool should bring structure and clarity across your labelling lifecycle.

Built-In Regulatory Intelligence

Why it matters: In pharma and related industries, packaging isn’t just marketing – it’s a regulated deliverable. Labels vary by country, language, product strength, and therapeutic area. A modern artwork automation platform must be compliance-first, not design-first.

What to look for:

Country-specific rulesets: Can it support country-wise compliance logic and adapt to local regulatory updates?
Validation gates: Before a label is finalized, the system should run automated checks based on current compliance templates.
Audit-readiness: It must be easy to generate evidence of approval timelines, stakeholder inputs, and validations.

Takeaway: Choose a platform that doesn’t just facilitate compliance – it enforces it. Look for AI in regulatory packaging that delivers automated decision-making built on global requirements.

Seamless Integration With Your Existing Stack

Why it matters: Most enterprises already have PLMs, ERPs, DAMs, and regulatory systems in place. An artwork platform must integrate rather than disrupt, ensuring seamless data flow across your digital supply chain.

What to look for:

APIs and connectors: Ensure compatibility with your existing systems—SAP, Oracle, Veeva, or custom tools.
Single source of truth: The platform should ingest approved data (like regulatory texts, product info, images) from master sources and apply it contextually.
Cloud-native infrastructure: For remote collaboration, scalability, and global deployment, cloud-based platforms offer resilience and flexibility.

Takeaway: A modern platform must fit into your digital ecosystem—not require a complete overhaul. Look for packaging compliance software that complements your infrastructure.

Built to Scale Across Global Teams

Why it matters: As portfolios expand and teams operate across time zones, the system must work as well for a single product update in Germany as it does for a product launch spanning 15 markets.

What to look for:

Multi-language support: From Arabic to Mandarin, the platform must handle diverse scripts, right-to-left formatting, and local legal text.
Template reusability: Can components be reused or modified for different SKUs, geographies, or strengths—without starting from scratch?
Performance at scale: It must support thousands of SKUs and artworks without slowing down or failing.

Takeaway: Don’t just plan for today’s needs. Choose a platform that scales as your business expands—and supports comprehensive label lifecycle management.

PACKX Checks Every Box — and Then Some

Many platforms claim automation, but few deliver compliance-driven intelligence at scale. PACKX is purpose-built for industries where precision and regulation are non-negotiable, such as life sciences, CPG, and medical devices, PACKX offers:

AI-powered proofing and auto-validation
Compliance-led templates and workflows
Region-specific logic and approval routing
Seamless team collaboration with full traceability
Scalable infrastructure for enterprise-grade deployment
Integration-ready APIs to connect with your PLM, ERP, and regulatory stack

Whether you’re facing recurring artwork delays, regulatory pressure, or costly errors—PACKX brings clarity, speed, and trust to every label. It’s more than a tool; it’s a complete pharmaceutical label automation solution designed for the future.

Don’t Just Automate—Elevate Your Entire Labelling Ecosystem

In regulated industries, the label is your last line of defense—and your first consumer impression. A simple packaging error can trigger costly recalls, regulatory sanctions, or worse, risk patient safety.

A modern artwork automation platform isn’t just about digitizing steps or saving time. It’s about creating a connected, intelligent, and compliant labelling ecosystem that keeps pace with market complexity and regulatory change.

Ask yourself: Is your current platform protecting you—or exposing you?

Use this checklist to evaluate where you stand. Then, choose a platform partner who doesn’t just promise automation but delivers resilience, accuracy, and scale—like PACKX, the leading solution in Pharma artwork management and medical device labelling platforms.